Documents & Forms

Looking for Booster Club resources?

This is the place to find important documents, including bylaws, membership forms, reimbursement requests, volunteer form, and more.

Organizational Documents

Booster Club Bylaws (PDF)
Our official governing rules and structure.

Tax Exempt Letter (PDF)
Use this for purchases made on behalf of the Booster Club.

Membership & Volunteer Forms

Membership Form
Join or renew your Booster Club membership.

Volunteer Interest Form
Let us know how you’d like to help.

Financial Forms

Reimbursement Request Form (PDF)
This form is required for all financial requests submitted to the Waltrip Ram Band Booster Club. Band directors must submit the form at least two weeks in advance of when funds are needed. Requests under $100 may be approved without formal review, but the form is still required.

When filling out the form, please select one of the following types of request:

  • Pre-Approval Request – Requesting funds in advance for a planned band-related expense. If requested funds are over $100, request must be made two weeks in advance of due date. Must include estimated cost and purpose.
  • Reimbursement – Requesting repayment for an approved, completed expense. Receipts or invoices must be attached.
  • Check Request – Requesting a check to pay a vendor or service provider directly for a previously approved expense. Must include payee information and any supporting documentation.

Completed forms may be submitted by email to [email protected] or delivered in hard copy to the Executive Board.

Scholarship Form (PDF)
The Waltrip Ram Band Booster Club offers need-based scholarships to parents/guardians to help cover trip fees and other band participation costs. Scholarships are reviewed confidentially and awarded based on available funds and demonstrated financial need. Forms may be submitted via email to [email protected] or in hard copy to the Executive Board.

Contractor Agreement (PDF)
All individuals or businesses performing paid services for the Booster Club must sign a Contractor Agreement prior to beginning work. This agreement must include a declaration that the contractor is not a current employee of Houston Independent School District (HISD). Work must be approved by the Executive Board before payment is issued. If compensation meets or exceeds IRS reporting thresholds, a Form 1099-NEC will be filed and issued in accordance with federal tax regulations. Forms may be submitted via email to [email protected] or in hard copy to the Executive Board.